PRIVACY POLICY
Last updated: September 2026
WODland Fitness Ltd (“WODland”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains what information we collect, why we collect it, how we use it and the rights you have in relation to your personal data.
It applies when you visit the WODland website, join our mailing list, contact us, enquire about an event or experience, or interact with us in connection with WODland events.
WHO WE ARE
WODland Fitness Ltd operates outdoor fitness events, experiences and event venue services at WODland HQ in Yorkshire, UK.
For data protection purposes, WODland Fitness Ltd is the data controller for personal information that we collect and determine how to use.
WODland Fitness Ltd
Company number: 11573668
Registered office: Unit 2, Venture Business Park, Madleaze Road, Gloucester, England, GL1 5SJ
Email: info@wodland.co.uk
INFORMATION WE MAY COLLECT
Depending on how you interact with WODland, we may collect information including:
Your name
Email address
Telephone number
Information you provide when making an enquiry
Event registration and booking information
Team or participant information
Marketing preferences
Communications between you and WODland
Website usage and technical information, such as browser/device information and IP address where collected
Information provided when you complete surveys, feedback forms or other WODland forms
Where event registration is handled by a third-party booking or event-management provider, additional information may be collected directly by that provider under its own privacy terms.
HOW WE USE YOUR INFORMATION
We may use your personal information to:
Administer WODland events and experiences
Respond to enquiries
Process or support event registrations and bookings
Communicate important information relating to an event you are attending
Manage our mailing list
Send WODland news, event launches, offers and other marketing where permitted
Manage venue and event enquiries
Improve our website, events and customer experience
Respond to feedback
Maintain appropriate business and financial records
Meet our legal and regulatory obligations
Protect WODland, our customers and our website from misuse or fraud
We will only use personal information where we have a lawful basis to do so.
Depending on the circumstances, this may include performing a contract with you, complying with a legal obligation, pursuing our legitimate business interests, or where you have given us consent.
EMAIL MARKETING
If you sign up to the WODland mailing list, we may use your name and email address to send you news about upcoming events, ticket releases, offers and other WODland updates.
Our email marketing is currently managed using Mailchimp.
You can unsubscribe at any time by clicking the unsubscribe link contained within our marketing emails.
Where we rely on consent for marketing, you can withdraw that consent at any time.
Unsubscribing from marketing does not prevent us from sending essential communications relating to an event or service you have booked.
EVENT BOOKINGS
Bookings for some WODland events may be processed through third-party event-registration or payment platforms, including Team Aretas.
When you follow a booking link from the WODland website to a third-party service, that provider may collect and process your information in accordance with its own privacy policy.
WODland may receive information from these providers where necessary to administer your booking, communicate with participants and safely deliver the event.
WEBSITE & SQUARESPACE
Our website is hosted using Squarespace.
Squarespace may process certain technical information required to operate, secure and analyse use of the website.
The website may also use cookies and similar technologies. Some are necessary for the website to function, while others may be used for analytics or other optional purposes.
Where consent is required for non-essential cookies, visitors will be given an opportunity to make their choice through our cookie controls.
Squarespace confirms that its platform can use necessary and analytics/performance cookies, and provides controls allowing site owners to disable non-essential analytics cookies and display a consent banner for UK/EU visitors.
COOKIES
Cookies are small files stored on your device when you visit a website.
We may use cookies to:
Make the website function correctly
Remember preferences
Understand how visitors use the website
Measure website performance
Support marketing and advertising where enabled
You can manage your cookie choices through the cookie controls displayed on our website.
Some cookies are essential and cannot be disabled without affecting the operation of the website.
UK guidance requires visitors to receive clear information about cookies and generally requires consent before non-essential cookies are placed.
WHO WE MAY SHARE INFORMATION WITH
We do not sell your personal information.
Where necessary, we may share personal information with trusted organisations that help us operate WODland, including:
Website and hosting providers such as Squarespace
Email marketing providers such as Mailchimp
Event registration and booking providers such as Team Aretas
Payment-processing providers
Form and survey providers
IT and technology providers
Professional advisers such as accountants, insurers or legal advisers
Event contractors or service providers where information is genuinely required to deliver an event
Government, regulatory or law-enforcement authorities where legally required
We only share information where there is an appropriate reason to do so.
INTERNATIONAL DATA TRANSFERS
Some of the technology providers we use may process or store personal information outside the UK.
Where personal information is transferred internationally, we take reasonable steps to ensure appropriate safeguards are in place as required by applicable data-protection law.
HOW LONG WE KEEP YOUR INFORMATION
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including satisfying legal, accounting, insurance and reporting requirements.
Different types of information may therefore be retained for different periods.
Marketing information may be retained while you remain subscribed to WODland communications. If you unsubscribe, we may retain limited information necessary to record and respect your preference.
KEEPING YOUR INFORMATION SECURE
We take reasonable organisational and technical measures to protect personal information from unauthorised access, loss, misuse, alteration or disclosure.
Where we use third-party service providers, we expect them to apply appropriate security measures to information they process on our behalf.
YOUR DATA PROTECTION RIGHTS
Depending on the circumstances, UK data-protection law gives you rights relating to your personal information. These may include the right to:
Ask for access to personal information we hold about you
Ask us to correct inaccurate or incomplete information
Ask us to delete your personal information in certain circumstances
Ask us to restrict how your information is used
Object to certain uses of your information
Request transfer of certain information
Withdraw consent where we rely on consent
To exercise any of these rights, contact us using the details in this Privacy Policy.
You will not normally have to pay a fee to exercise your rights.
PHOTOGRAPHY & VIDEO AT WODLAND EVENTS
Photography and video may take place at WODland events for event coverage, promotional, editorial and marketing purposes.
This may include photographs or footage of the event environment, competition, spectators, volunteers and participants.
Where appropriate, further information about event photography and media use may also be provided within individual event terms, registration information or event communications.
If you have a specific concern regarding an image of you used by WODland, please contact us.
LINKS TO OTHER WEBSITES
Our website may contain links to third-party websites, including booking platforms, partners and social-media services.
WODland is not responsible for the privacy practices of those websites. We recommend reviewing their privacy information when providing personal information to them.
CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time to reflect changes to our website, events, services, technology or legal obligations.
The latest version will always be published on this page with the date it was last updated.
CONTACT US
If you have questions about this Privacy Policy or how WODland uses your personal information, contact:
WODland Fitness Ltd
Email: info@wodland.co.uk
You also have the right to raise a concern with the Information Commissioner's Office (ICO), the UK's data-protection regulator.